Job Openings

SGS is seeking a studio manager to support our 24-person design-oriented architecture firm in Brooklyn. The position is 100% in-office, and could be part- or full- time, depending on experience and the candidate’s availability. The ideal candidate is energetic, well-organized, diplomatic and capable of taking on a wide variety of responsibilities, including billing, human resources and office administration. Strong communication, organization and time management skills required along with an interest in design; bookkeeping experience or graphics talents would be a plus. Please have two to five years administrative experience in a comparable setting.

Studio Organization - working closely with business development and intern staff

• Provide direct support to partners in terms of email management and correspondence
• Arrange client and staff meetings, and office events
• Maintain office supplies (office, kitchen with business development/interns)
• check and distribute mail and deliveries
• Communicate with IT consultants and staff, maintain software licenses
• Manage office housekeeping service, garbage collection
• Communicate with building management and contractors regarding maintenance issues
• Keep registered architects’ licenses and certifications (NCAARB, AIA, WBE) up to date, track continuing education
• Keep all professional insurances up to date and provide certificates to clients

Financial

• Create and send client bills
• Assist bookkeeper in paying bills and tracking client and consultant invoices and payments
• Be main point of contact for clients/consultants regarding billing
• Prepare and organize contracts with consultants and clients
• Prepare timesheets on projects where billable hourly backup is required
• Analyze business performance against budget and goals with Principal and Accountant

Business Development

• Support Business Development staff with financial info and forms needed for proposals
• Help principals develop fee proposals

Human Resources

• Manage hiring administration and orientation of new employees
• Help partners schedule performance reviews
• Review timesheets and process expense reports
• Process vacation/comp time requests and track usage
• Serve as the point person with our PEO company for all benefits and pay
• Help reinforce office standards and culture
• Review and update employee handbook annually

Qualifications

• Proven experience in taking initiative, being resourceful, and exercising good judgment
• High degree of professionalism and maturity
• Must be detail-oriented, and have strong organizational, multi-tasking and administrative skills
• Excellent written and verbal communication skills, fluent English speaker
• Strong interpersonal communication skills
• Ability to work well both independently and as part of a team
• Flexibility and a willingness to perform other reasonable duties as requested
• Must be computer savvy and have experience with different types of office printers and equipment
• Preferred Software Knowledge
  • Microsoft Office Suite (Excel, Word, Outlook)
  • Adobe Acrobat or Bluebeam
• Must have at least 2 years previous experience in administrative work in art or design world and a candidate who is able to provide a long-term commitment.
• Must be eligible to work in NYC immediately -- candidates must be currently residing in the NYC area, be US citizens or hold a current US work visa that is valid for a minimum of two years

Salary is commensurate with qualifications and experience, along with determination of full or part-time work, ranging from $65k to $95k excluding bonuses and other benefits. SGS offers a comprehensive benefits package that includes medical, dental, and a 401K plan. SGS is committed to a diverse, equitable, and inclusive workplace. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.

Please send your cover letter, resume and examples of your work (if applicable) as a single PDF, no larger than 5MB, to jobs@sg.studio